Keys to choosing a good CAE Platform

CAE is the coordination of business activities. Its main purpose is to reduce as much as possible the possible risks that may exist in a particular workplace, in order to avoid any problems that may arise.

The main interest of the CAE is therefore:

Prevent risks to avoid accidents within a company's facilities.

Documentary management of the Coordination of Business Activities is one of the most arduous tasks in any organization, since legally companies that subcontract services to third party companies must request a series of documents to comply with current regulations on Occupational Risk Prevention.

For this reason, many companies ask themselves how to hire the best CAE platform and decide to outsource the coordination of business activities to use a tool that helps them with all the management.

Keys to keep in mind when choosing CAE software

It is important to know what factors are key and should be taken into account if you are in the process of choosing a software for the coordination of business activities.

Intuitive and visual CAE software

We must choose a CAE platform that can offer us a great usability to carry out all the tasks in a simple and agile way, but that also allows us to have integrated help menus or the possibility of online assistance.

One of the main aspects is how the information is displayed on the dashboard, which should be clear and concise. We must take into account if the platform has reports or if the software has some kind of system to visually show the status of the documentation of the coordination of business activities, such as a color traffic light.

Report generation

It is important that the CAE tool allows the preparation of reports on the registration of accesses, workers, machines or vehicles to know the degree of compliance with document management. Check that the CAE platform allows the exploitation of all the necessary information to assess the suitability status of contractors.

Scalable CAE software

You need a CAE platform that allows you to configure it according to your organization's current and future prevention needs.

In addition to document management for CAE compliance, it is interesting to choose a platform that allows you to scale to other modules or even has a technology that allows you to automate other processes such as digital signatures.

Have access control systems in place.

One of the most relevant points when choosing our CAE management software is access control. We must take into account that it must include functionalities such as the registration of entry and exit of workers, machinery, and vehicles of contractors and subcontractors to work centers. The activation of access to the workplace based on compliance with the documentation based on CAE regulations or the generation of access cards by digital means such as QR codes or geolocation of employees.

Personalized advice and subject matter experts

It is important that your doubts are resolved quickly and efficiently, both those related to regulations and those you may have about the use of the tool.

Technical support must be provided by a team of occupational risk prevention technicians with extensive knowledge of legislation.

For the implementation of CAE software, it is necessary to have experts and specialists in the field.

Configuration of notifications and alerts

The configuration of alerts with email notifications of obligations due is a very important feature to keep up to date with all the requirements of the regulations: when documents expire, when new documents pending validation have been uploaded.... etc. With this functionality you will not have to worry about the daily management since the companies will receive alerts of all the expirations that are taking place.

Customer and contract training

The formula for success lies in having a platform that accompanies you and your contractors throughout the process.

It is vital to have support to help you manage the application: how to access the platform, how to create employee profiles, how to upload documentation, etc.

Comply with regulations

One of the main actions you are going to do with your CAE platform is to upload personal documents that are sensitive in terms of data protection. Therefore you need to have a tool that guarantees the security of your servers for compliance with the RGPD regulations. A good indicator is to check if the company is ISO 27001 certified.

Software for the coordination of business activities in other languages

It is likely that many of the contractors using the tool are from other countries, so it is important that the platform is translated into different languages, such as English, or even other languages to facilitate management and get the most out of the platform.

As you have already seen, before hiring a platform for CAE management it is very important to analyze all the aspects that you will need and to have expert advisors to help you throughout the process.

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