How to manage data protection in the Coordination of Business Activities (CAE)

The Coordination of Business Activities (CAE) is a legal obligation to ensure that all companies operating in the same workplace comply with occupational health and safety regulations. In this context, the management of personal data protection is of crucial importance, as it involves the management of sensitive information on workers and companies. Proper CAE document management not only ensures compliance with the law, but also protects companies from possible sanctions and enhances trust between the parties involved.

To manage data protection at CAE efficiently, it is essential to implement adequate procedures to ensure the confidentiality, integrity and availability of information. This includes identifying the types of personal data, establishing appropriate security measures to protect that data, and ongoing employee training in the secure management of information.

Platforms such as Dokify help to comply with current legal regulations and facilitate this management.  

EU General Data Protection Regulation (GDPR) regulations

The General Data Protection Regulation(GDPR) of the European Union, which came into force in May 2018, establishes a legal framework for the protection of personal data of EU citizens. This regulation is mandatory for all companies working with data of natural persons in the European Union, regardless of where they are located.

The GDPR imposes specific obligations on organizations in relation to the handling of personal data. These obligations include the need to obtain explicit consent from individuals to process their data, the obligation to notify authorities and data subjects in the event of a security breach, and the requirement for organizations to implement appropriate technical and organizational measures to protect personal data.

In addition, the GDPR grants rights to individuals, such as the right to access their data, the right to rectify it, and the right to be forgotten. This means that companies must be able to respond effectively to requests from individuals to exercise these rights.

In the context of the CAE, compliance with the GDPR is essential, as failure to comply with these regulations can result in significant sanctions and reputational damage. 

Who is responsible for the processing of personal data?

The controller of personal data is the entity or person who determines the purposes and means of the processing of personal data. In the CAE context, the data controller is usually the main or contracting company that organizes the work involving several companies.

The controller has the obligation to ensure that personal data is processed in accordance with the applicable regulations, including the GDPR. This involves, among other things, implementing data protection policies, conducting data protection impact assessments where necessary, and taking appropriate measures to ensure data security.

ISO 27001 Standard

ISO 27001 is an international standard that establishes the requirements for an information security management system (ISMS). This standard is widely recognized and used by organizations around the world to manage and protect their information, ensuring the confidentiality, integrity and availability of data.

The implementation of ISO 27001 in CAE management provides a structured framework for identifying, assessing and managing risks associated with personal information and data. This standard requires organizations to implement appropriate security controls, which vary according to the organization's specific context and risks.

By adopting ISO 27001, companies demonstrate their commitment to information security, which not only helps to comply with the GDPR, but also improves stakeholder confidence in CAE processes.

Transfer of data in the CAE

Data transfer in the context of the CAE refers to the transfer of personal information between companies involved in a joint activity in the same workplace. This transfer of data must be carried out in a controlled and secure manner, ensuring compliance with data protection regulations at all times.

It is essential that companies establish clear agreements on how personal data will be shared and what security measures will be implemented to protect this information. In addition, it is important that affected workers are informed about what data will be shared, with whom and for what purpose.

Manage data protection with a CAE Platform

To effectively manage data protection in the CAE, it is advisable to use a specialized technology platform that centralizes and automates all related processes. A suitable CAE Platform should enable companies to comply with data protection regulations, manage documentation securely, and facilitate communication between all parties involved.

Dokify es una plataforma CAE que destaca en este ámbito. Con Dokify, las empresas pueden gestionar la documentación y la protección de datos de manera eficiente, asegurando el cumplimiento del RGPD y otras normativas relevantes. Además, Dokify ofrece funcionalidades avanzadas que facilitan la coordinación entre las empresas, garantizando que todos los datos compartidos sean tratados con la máxima seguridad y confidencialidad.

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