The best CAE document management platforms

A CAE (Coordination of Business Activities) document management platform is a digital system that facilitates the organization and control of documents in a secure manner. Currently, there are different document platforms that offer secure digital environments, it is important to know their qualities before choosing a document management platform.  

What aspects should I take into account when choosing?

Document management platforms integrate different functions that adapt to different needs. The most important aspects to evaluate before making your choice are the following. 

Integration with other departments and processes

When evaluating a document management platform, it is essential to assess its ability to integrate seamlessly into various departments, even into different processes. Good integration ensures smooth communication, efficient information flow and cohesion in the company's operations.

Easy to use and visual

The usability and visual interface of the platform are crucial. An intuitive and attractive user interface facilitates employee adoption and improves the overall user experience, contributing to greater efficiency in document management.

Customer and contract training 

It is important that the platform includes training programs for clients and contractors. Proper training ensures that all users understand how to use the system effectively, which is vital for proper documentation management.

In-house IT support 

In-house IT support is a crucial aspect. The availability of a professional technical support team guarantees that any technical problem can be solved quickly, thus ensuring continuity and efficiency in document management.

Comparison of some of the market's most popular platforms 

Below, we compare some of the most widely used document management platforms in companies around the world. 

Nalanda

Nalanda stands out as a robust platform for business coordination and PRL (Occupational Risk Prevention), which offers multiple benefits, such as reducing risks, time and costs, and improving management and business opportunities. It is a comprehensive solution for document management, especially effective in automating workflows and integrating access control, which is essential for occupational risk prevention. 

The platform facilitates document management between companies and suppliers, improving efficiency and safety at work, especially in sectors such as construction and engineering.

Dokify

Dokify focuses its efforts on helping companies to be more efficient by automating processes through digital tools to meet the needs of the company in terms of document management and PRL (Prevention of Occupational Risks).

Dokify's document management platform optimizes business-to-business collaboration and compliance by facilitating legal compliance to ensure a safe work environment.

Documentation processes are simplified allowing companies to have efficient communication and effective coordination in the outsourcing process.

6connect 

6conecta is a document management platform designed to optimize occupational risk prevention and contract management. It works as a comprehensive tool for the automation and digitization of processes, allowing companies to generate digital documentation, automate tasks and collaborate efficiently with technicians, users, employees and contractors. Its main focus is to facilitate the management and control of health and safety in the workplace.

The advantages of 6conecta include real-time access to information and documents, even from mobile devices, which improves agility in decision making and mobile management. In addition, the platform helps to significantly reduce the time spent on bureaucratic tasks, focusing efforts on more productive activities. 

Construred

Construred is a document management platform focused on the coordination of business activities and access control to facilities. The platform has recently been upgraded to improve document management and digital access control. This evolution represents a significant advance in the efficiency and effectiveness of document management services for subcontractors and suppliers.

The main advantages of Sicondoc include its permanent availability, allowing users to manage and share documentation at any time. The platform also offers features such as automatic updating of documentation status, efficient document sharing and automatic email alerts, making it easy to manage and track documentation. 

Sicondoc 

SiconDoc is a document management platform that revolutionizes the way companies manage their digital documents and files. Its operation is based on the efficient selection, storage, organization and retrieval of documents, drastically simplifying workflows and increasing productivity.

SiconDoc enables the digitization of physical documents, automatic indexing, assignment of personalized access permissions and real-time collaboration. In addition, its advanced search capabilities and automation of repetitive tasks significantly reduce the time spent on document management. With SiconDoc, companies can enjoy benefits such as reduced operating costs, improved decision making based on up-to-date data and document security, thanks to advanced backup and security measures. 

Grupoctga

Grupoctga is an advanced document management platform, its operation is based on the digitization, organization and automation of workflows related to document management. Documents are received and stored in a centralized space, where they are intelligently indexed and categorized for faster and more accurate search and retrieval. In addition, Grupoctga allows the assignment of access permissions, real-time collaboration and automation of tasks, such as expiration reminders or approvals, streamlining processes and reducing errors.

Grupoctga simplifies document management, increases operational efficiency and improves decision making. In addition, it reduces physical storage costs and time spent searching for documents, while ensuring security and compliance with access control and auditing measures. 

Ctaima

Ctaima offers an intuitive and customizable interface that allows organizations to create their own document management systems according to their specific needs. In addition, it offers a search tool that makes it easy to locate documents in seconds. However, Ctaima lacks advanced real-time collaboration features (it does offer basic functions), which could limit productivity in teams that need to work together on documents.

E-coordina

E-coordina differs from other platforms in its ability to efficiently manage documents in collaborative environments. The platform allows online document editing, real-time commenting and version tracking, which facilitates project collaboration. However, E-coordina has room for improvement in terms of workflow automation and advanced document analysis tools.

Metacontratas

Metacontratas se enfoca en la gestión de contratos y documentación relacionada. Ofrece una sólida capacidad de seguimiento de plazos y alertas de vencimiento, lo que resulta especialmente útil para empresas con contratos numerosos y complejos. Sin embargo, carece de algunas funciones generales de gestión documental, lo que podría limitar su versatilidad en términos de gestión de documentos en general.